By-Laws

November 16, 2017

ARTICLE I – NAME

This Club shall be officially known as the ‘AEA Cycling Club’, and commonly as the ‘Aerospace Cycling Club’. It is formed under the Charter of the Aerospace Employees Association (AEA), a California non-profit corporation.

 

ARTICLE II – OBJECTIVE

Section 1

The primary objective of the Club shall beto promote bicycling as a path to physical fitness, mental wellness, and environmental sustainability through recreational riding, bicycle commuting, and participating in organized cycling events.

Section 2

This club shall be governed by the AEA Cycling Club Bylaws contained herein. Club operations shall comply with the AEA Bylaws which shall take precedence in the event of a conflict.

 

ARTICLE III – MEMBERSHIP

Section 1 – Membership Categories

  1. Category M1 – Any current employee of The Aerospace Corporation is eligible for Full membership and full voting privileges in the Club.
  2. Category M2 – Any retired employee of The Aerospace Corporation is eligible for Full Membership and full voting privileges in the Club.
  3. Category A1 – Any dependent of any Full Member (Category M1 or M2) is eligible for Associate Membership and partial voting privileges in the Club (ref. Article III, Section 2).
  4. Category A2 – Any Military or civil service person permanently assigned to the Space and Missile Systems Center (SMC) is eligible for Associate Membership and partial voting privileges in the Club (ref. Article III, Section 2).
  5. Category A3 – Any sponsored individual of a Member (category M1, M2, A1, or A2) is eligible for Sponsored Associate Membership and partial voting privileges in the Club (ref. Article III, Section 2).
  6. Others – Children (under 18 years of age) of Full, Associate, or Sponsored Associate members are granted Honorary membership status. They may accompany their parents in any Club activities, save those designated for adults only, or where prohibited by law or regulation.
  7. Others – A majority of the general membership at a Club meeting may bestow non-voting Honorary membership status upon individuals who have benefited the Club.

Section 2 – Extension of Membership Privileges

Membership privileges shall be extended to individuals upon payment of annual membership dues, in accordance with membership category.

Full voting privileges are extended to M1 and M2 Full Members only. Partial voting privileges, extended to A1, A2, and A3 Associate Members, exclude any funding or budgetary items.

Honorary Members have no voting privileges.

Section 3

  1. The Club shall establish the dues schedule for each membership year. In accordance with AEA Bylaws, there shall be a differential in the dues paid by Full members and Associate or Sponsored Associate members.
  2. Annual dues shall cover the period from 1 October of one year to 30 September of the next. The dues may, at the discretion of the Executive Board, be prorated on a quarterly or semi-annual basis.
  3. A thirty (30) day grace period shall be allowed, during which members whose annual dues are delinquent shall retain membership privileges.
  4. Honorary members shall not be assessed for dues in the year of award.

Section 4

Willful failure to abide by the Club rules and Bylaws; Local, State, or Federal laws; or conduct detrimental to the Club; or disregard for the Club interest or property, or the safety and welfare of other members or guests, shall be grounds for the summary expulsion on any Full, Associate, Sponsored Associate, or Honorary member by a majority vote of the Executive Board.

 

ARTICLE IV – OFFICERS

Section 1

The officers shall consist of a President, Recreational Cycling Vice-President, Commuter Support Vice-President, and Treasurer. An office may be shared. Each office, not officer, receives one vote on the Executive Board. Split votes are not allowed. The term of office shall be one year, commencing on 1 July. No officers shall be eligible to serve more than two consecutive terms in the same office, except by a vote of two-thirds of the members present at the regular business meeting at which the nominations are made.

Section 2

The duties of the officers shall be:

  1. PRESIDENT. The President shall be responsible for the coordination of all club activities, shall preside over all club meetings,  , and prepare all correspondence which is required for conduct of club business. The President shall preside over sessions of the Executive Board.
  2. RECREATIONAL CYCLING VICE-PRESIDENT. The Recreational Cycling Vice-President shall coordinate the activities relating to recreational rides, including weekend training rides and organized charity rides, and shall assume the duties of the President in her or his absence.
  3. COMMUTER SUPPORT VICE-PRESIDENT. The Commuter Support Vice-President shall coordinate the activities relating to commuter services, including use of materials and equipment, and shall assume the duties of the Recreational Cycling Vice-President in her or his absence.
  4. TREASURER. The Treasurer shall be responsible for the handling of the monies of the clubkeep records of all monetary transactions of the club, prepare an annual report which shall be presented at the annual meeting, and provide written minutes for all regular business meetings as well as meetings of the Executive Board.

Section 3

The elected officers shall serve as the Executive Board to expedite the business of the club by taking all necessary actions consistent with the expressed desire of the club. Each officer shall also accept any additional duties delegated to him by the Executive Board.

Section 4

All actions of the Executive Board must be taken by a vote of a majority of its members. The Treasurer shall keep minutes of the Executive Board meetings and these shall be available to the membership. Among other actions, the Board shall be specifically authorized to:

  1. Order disbursements of the club funds in amounts not to exceed $500.00 for expenses incurred in club operations.
  2. Fill vacancies on the Executive Board.

 

ARTICLE V – ELECTION OF OFFICERS

Section 1

Nominations for club officers may be made by any media prior to the regular June business meeting. Nominations from the floor will be accepted at this meeting. The names of all members duly nominated shall be placed on ballots to be used in the election and space will be provided for the names of “write-in” candidates.

Section 2

The officers shall be elected by a majority of the members voting at the June meeting or by signed mail ballot prior to the May meeting. If none of the candidates receives a majority, a run-off election will be held at the July meeting.

 

ARTICLE VI – MEETINGS

Section 1

Unless otherwise ordered by the Club or Executive Board, regular business meetings shall be held at least once a month.

Section 2

The May meeting shall be for the purpose of installation of officers, for receiving annual reports of officers and committees, and for any other business that may arise.

Section 3

Special meetings may be called by the President or by the Executive Board and the Secretary must attempt to notify all members by any means possible in the time allowed. The notice for the special meeting shall state the purpose for which the meeting is called and that only special business will be discussed.

 

ARTICLE VII – COMMITTEES AND APPOINTMENTS

Section 1 – Standing Committees

The Club shall have such standing committees as are required to manage the Club, its functions, and help meet its objectives.

  1. Committee chairpersons shall be appointed by the Executive Board.
  2. Membership in standing committees is open to all members of the Club.

 

ARTICLE VIII – CONDUCT OF BUSINESS

Section 1

The rules contained in “Robert’s Rules of Order”, revised edition, shall govern all meetings of the club when applicable and when not inconsistent with the Bylaws.

Section 2

All Club members shall have the privilege of presenting suggestions and criticisms to the Club. It shall be the duty of the President to report these comments to the Executive Board. All members of the club are invited to attend meetings of the Executive Board.

Section 3

The fiscal year shall begin on 1 July.

Section 4

Any and all fees, gratuities, gifts, or special considerations (such as free or reduced fares, tickets, participation, lodging, etc.) arising out of a member’s involvement in any Cycling club sponsored activity, shall be considered to be given to and belong to the Club.

INDEMNIFICATION. The Executive Board shall be indemnified and held harmless by the Club for their actions taken in the normal course and scope of their involvement in Club business.

 

ARTICLE IX – AMENDMENTS

Section 1

The Bylaws may only be amended by a vote of two-thirds of the members (M1 and M2) present at a regular business meeting.

Section 2

The proposed amendment must have been submitted at the regular meeting immediately prior to the one at which the vote is taken.

Section 3

The meeting notice to the members must include the notice of the proposed action to amend the Bylaws.

Last updated: February 18, 2018 at 22:55 pm

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